Registration Essentials

ASA Swim Academy Registration

The SchoolsBuddy platform is used for registration and payment for HKIS Aquatics Academy, along with other HKIS activity programs, such as Basketball and Soccer. Families are required to set up a SchoolsBuddy account prior to registration day and become familiar with the platform. For help setting up an account contact help@hkis.edu.hk.

Aquatics Instant Booking Registration opens up on December 7, 2023, at 12 noon.
 

Registration Steps:

1. Log in to your SchoolsBuddy account before the registration on December 7th at noon to make sure your account is working. New families, please set up your SchoolsBuddy account in advance. Use help@hkis.edu.hk if you need any help.

2. Go to Dashboard - Available Signups - 2023-2024 Aquatics Academy Term 2. 

3. Select Aquatics 2023-2024 Academy Term 2
You will be able to view from 1 to 5 swimming groups available for your child based on their grade and swimming level. The groups are scheduled on different days of the week and at different times. Parents of siblings will see groups available to all their HKIS R1 - Grade 8-aged children at the same time. 
Important - families will only be able to view groups your child is eligible for. For example, a student of Grade 4 who completed Level 4 will be able to view LTS Grade 3-5 Level 5 groups on different days, as well as G3-4 Water Polo. Another example, is a student of Grade 1 who completed  Level 1 will be able to see only G1 Level 2 groups.

4. Make your group selection by clicking the box. You can select more than one group per week. Confirm your selection.

5. Make a payment for the groups you have selected. Please read ASA Terms & Conditions before making payment as fees are non - refundable.
 
6. You will receive a confirmation from the SchoolsBuddy confirming your child’s booking. 

Registration tips for families:

•  Set up your SchoolsBuddy account in advance and get familiar with how to log in and with the dashboard.
•  Check the ASA schedule in advance and make a plan before registration day for what activities you would like to choose for your child. The schedule for all activities will be available on the Activities webpage.
•  If you have to register more than one child at the same time, set the priorities or use two laptops as some groups fill up fast.
•  Once you confirmed your desired group(s), please know that the place in the program is not guaranteed unless the payment is successful. 
•  There are no priorities for registration. However, as new students have no swimming levels, the screening sessions to test their swimming abilities are organized before, during, and even after the registration. Thus, Aquatics Academy reserves a few places for new students. 
•  Use Waiting Lists Google Form if your child didn’t get a place during registration. Aquatics Departments make an effort to accommodate as many kids from the waiting list as possible by adding coaches or re-arranging groups. We also might offer you an alternative day/ time. 

Should you have any questions please contact us at swim@hkis.edu.hk for after-school and/or Saturday swimming-related questions, and at aquatics@hkis.edu.hk for general questions about the aquatics program, curricular swimming, and swim levels.

Schools Buddy Registration Link

Information for Returning HKIS Families

HKIS’s ASA swim Academy Program offers a variety of aquatic activities including learn-to-swim lessons (LTS), learn-to-train sessions (LTT), water polo (WP), and Junior Lifeguarding(JL). All HKIS Primary students, regardless of age, grade, or swimming ability are welcome! There are activities that are suitable for Middle School students as well. To learn more about the program, levels, and schedule please refer to the HKIS Aquatics page.

Aquatics Academy Term 2 Dates:
Weekday lessons: February 19, 2024 - May 31, 2024
Saturday lessons: February 24, 2024 - June 1, 2024

Cost:
HKD 225 per lesson. The total will be calculated based on the total number of lessons. For example, if a Monday group has a total of 14 lessons during Term 2, the course cost for students registered on Mondays will be HKD 3,150. For Saturday groups, students will meet on 13 occasions, and thus the course cost is HKD 2,925. All groups are scheduled to meet on a weekly basis.

Venue:
Repulse Bay campus’s state-of-the-art 25-meter swimming pool. The pool’s water and air are heated to 29-30C and the depth is adjustable to meet the needs of all of our learners.

Swimming teachers are full and part-time HKIS employees, all certified as Hong Kong swim teachers and/or Swim Australia or American Red Cross swimming teachers.

Screening for new students and returning students without a swimming level: 
Those in Grades 1-8 who are new, or returning but without a swimming level, are in need of one to register for Aquatics Academy programming. This is done to determine swimming ability and water confidence, thereby ensuring they are placed in the appropriate group. Registration for screening will be organized using the SchoolsBuddy (SB) registration platform. Please set in advance your SB account in order to register and contact help@hkis.edu.hk if you have any difficulties with your account. Only registered students will be accepted to screening. Please read more info for new families here.

Screening for returning students who already have a level is not offered due to logistical challenges. If you are interested in your child attending after-school swim lessons, please register him/her with their current swim level. The Aquatics staff tests all ASA swimmers on the first day of ASA lessons and makes changes in a grouping when appropriate.

Registration for the Aquatics Academy
The SchoolsBuddy platform is used for registration and payment for HKIS Aquatics Academy, along with other activity programs. Families are required to set up a SchoolsBuddy account prior to registration day and become familiar with the platform. For help setting up an account contact help@hkis.edu.hk.

Term 2 Registration Timeline 
The Instant Booking Registration will be open from December 7th at noon. Please check this information on how to register. Your registration will be confirmed by SchoolsBuddy once registration is completed and payment has been successfully received. Please know that due to the popularity of the program, some groups fill up very fast, within minutes or hours of the opening time.  For the Term 2 schedule and more information, check the HKIS Aquatics page.

Payment by credit card, after eventually receiving payment information from SchoolsBuddy, is expected in order to complete registration. Please read the Terms and Conditions sections of the HKIS Aquatics page prior to registration.

Should you have any questions please contact us at swim@hkis.edu.hk for after-school and/or Saturday swimming-related questions, and at aquatics@hkis.edu.hk for general questions about the aquatics program, curricular swimming, and swim levels.

We’re looking forward to welcoming your children to the Aquatics program!

Sincerely, 

Ella Healy - Aquatics Director

 

Information for New HKIS Families 
HKIS Swim Academy Program offers a variety of aquatic activities after school and on Saturdays. The activities are including learn-to-swim (LTS) lessons, learn-to-train (LTT) sessions, water polo (WP), and Junior Lifeguarding (JL) for different ages and abilities. 

Registration
Reception 1 and Reception 2 new and returning students will be able to register without any prior screening or testing for the Aquatics Academy lessons. Please note, lessons for R1 students and the Junior Lifeguarding group will be offered in Term 2 only.

Grades 1-8 new and returning students who don’t have a swimming level are in need of one to register for Aquatics Academy programming. Your child will need a screening with us to determine swimming ability, water confidence, and hence the appropriate group to join. To learn more about the program, levels, and schedule please refer to the HKIS Aquatics page.

For Middle Schools students - the Aquatics Academy program is located on the Primary Campus in Repulse Bay and thus the priority of the program is Primary School students. There are limited groups offered to Middle School students - Water polo, Learn To Swim Level 5, and Learn To Train (non-competitive) group. All advanced-level competitive MS swimmers, please contact Stingrays Club here for information on how to register for the team’s training program.

Screening Information for Term 1 only
Screening sessions will take place on July 31, August 7, and August 14. Times will be 12-1 pm for Grades 3-8 new students, and 2-3 pm for Grades 1 & 2 students. The registration platform SchoolsBuddy will be used to register for the screening session. Registration for the screening opens up on July 20 at noon HK time. Please set up your SchoolsBuddy account in order to register for screening and later for Term 1 Aquatics Academy lessons.  Please contact help@hkis.edu.hk if you need any help with your account or registration. Only registered students will be accepted for screening. Due to the popularity of the program, only a limited amount of new students will be accepted for screening sessions on a first-come, first-served basis. The Aquatics Department will send registered families more details regarding screening three days prior to screening days (July 28, August 4, or August 11).

The screening will take 15-20 minutes in the water, however, please allocate 60 minutes for the whole process. Aquatics staff will meet you and your child at the Aquatics Center at LP Campus at the designated time and take your child to the pool. As soon as your child’s swimming level is identified and entered into the registration system, you will be able to register. Your child will need swimming gear: a swimsuit, cap, towel, and goggles.

Please note, swimming screening is required only if you wish your child to be registered for the Aquatics Academy Term 1 session and doesn’t guarantee a place in the program.

Aquatics Academy Term 2 Dates:
Weekday lessons: February 19, 2024 - May 31, 2024
Saturday lessons: February 24, 2024 - June 1, 2024

Cost:
HKD 225 per lesson. The total will be calculated based on the total number of lessons. For example, if a Monday group has a total of 14 lessons during Term 1, the course cost for students registered on Mondays will be HKD 3,150. For Saturday groups, students will meet on 13 occasions, and thus the course cost is HKD 2,925. All groups are scheduled to meet on a weekly basis.

Venue:
Repulse Bay campus’s state-of-the-art 25-meter swimming pool. The pool’s water and air are heated to 29-30C and the depth is adjustable to meet the needs of all of our learners.

Swimming teachers are full and part-time HKIS employees, all certified as Hong Kong swim teachers and/or Swim Australia or American Red Cross swimming teachers.

For information on how to register please visit the HKIS Aquatics website - Registration here.

Should you have any questions please contact us at swim@hkis.edu.hk for after-school and/or Saturday swimming-related questions, or aquatics@hkis.edu.hk  for general questions about the aquatics program, curricular swimming, and swim levels.

Lower Primary
It is vital that any changes to transport or planned absences from the programs are communicated in advance. This information enables us to safely transition students from the classrooms to the swimming pool, and then to the desired mode of dismissal at 4pm, which includes: Bus, Private Car, Walker, or a 4pm ASA.

During the registration process your child's default 4pm transport will be recorded for dismissal. That means unless your child is a registered Walker, their 4pm bus will be recorded as the default 4pm dismissal. You will need to use the link below to change the dismissal mode if your child has a 4pm ASA to attend on the same day, or you need to pick your child up at 4pm.

Any requests to change your child's mode of dismissal at 4pm should be submitted via the centralised "4pm Change of Transport request system" at least 48 hours in advance.

Please click here  

Upper Primary

Students in Upper Primary will be advised as to what ASA programs they have each afternoon, as part of their 3pm dismissal procedures. Details will include the class venue, and the teachers and teacher assistants will help direct students to the correct venue each afternoon.

Upper Primary After School Care

All Grade 3-5 students registered in a 4:00pm class will automatically be registered to attend ASC. By completing the form, you may withdraw your child if you prefer them to depart at 3pm and return for their class.

ASC Withdrawal Form