Registration Essentials

All registrations are conducted directly with the activity providers, most of whom represent independent companies. While registration may be ongoing throughout the year, it is conducted on a first-come-first-serve basis. If you would like your child to start the program on the first day, please make sure you register before the published registration deadline for each term.

Please follow the procedures outlined below to process your applications.

Registration Process

Step 1: Go through the various programs on the Activities Brochure. You can find the best fit by filtering different fields at the top of the table.

Step 2: Once you have selected the program you would like to enroll your child in, click on the particular program on the Transition Schedule. 

Step 3: You will be redirected to a page which comprises the course information & registration forms. Look for the ‘REGISTER HERE’ button on the page, and you will be redirected to the third-party provider’s registration form.

Should you wish to enrol your child in an activity during the term, and space is available, please register at least 72 hours before the day you would like your child to begin. This gives providers enough time to process registration information, and reach out to you with a confirmation and payment information.

Terms & Conditions

Many of our Activities are run by 3rd Party Providers, who have their own Terms & Conditions for registration. Please remember to carefully read through these before you register your child for an Activity.

Schoolsbuddy Registration

Our HKIS owned and operated programs require students to be registered through Schoolsbuddy. These include the following programs:

1. HKIS Aquatics
2. Southside Hawks Basketball Academy
3. Tiger Soccer Academy

Activities located in Tai Tam
The Activities offered at Tai Tam during the week, are primarily to serve those that live in the area. However, we understand that some students will make a bus change request to attend one of these classes. It is important that an adult is waiting to meet the students at the designated bus stop to assist students to the venue. These 3pm bus change requests are made direct with the Repulse Bay Bus Coordinator and are not shared with the Activities office. It is important that you use the programs published dates to make any bus change requests. 

4:00pm Activities for Lower Primary students
These activities have been established for students who are able to easily return to school. Lower Primary students are not permitted to remain on campus and wait for a 4:00pm activity. If you live further away from HKIS, we encourage you to locate an activity near your home. You can contact the companies providing services at HKIS to see if they have a venue near you.

While the Repulse Bay campus does not mandate bus riding at 4:00pm, it is highly encouraged whenever possible. The 4:00pm bus number can be found on your child's bag tag, it is the number contained in the square on the right hand side.

Please note - that your child is only eligible to ride the 4:00pm bus listed on their bag tag. Bus to bus changes are not permitted at 4pm. 

Do I need to make a bus change request to attend a 3:00 pm Activity?

For 3:00 p.m. Repulse Bay based Activities: 

There is no need to submit a bus change for these activities. The classroom teacher is made aware of all student activity schedules on a daily basis through the activities database. Using this information the students will be transitioned into the care of the activity providers.

• After class activity providers will escort students to their 4 p.m. buses in Repulse Bay.
• Please ensure that you provide your child's 4:00pm dismissal details to the Activity Office and your activity provider. Please note that students are only allowed to ride the 4pm bus listed on their bag tag.
• If your child is unable to attend his/her scheduled 3 p.m. class, but will be at school that day please submit a Planned Absence Notification Form or visit our planned absence webpage for more information.
• If you need to change your child's regular 4pm mode of dismissal please submit a Change of Regular 4pm Dismissal Form or visit our change of regular dismissal webpage for more information.

 

For 4:00 p.m. Repulse Bay based Activities:

Students who are registered in a 4:00pm paid activity, will be eligible to register for and attend after school care (ASC) while they wait for their activity. When students are dismissed from their homeroom class at 2:50pm they should report to the assigned indoor area for After School Care (Upper primary Dining Hall) where they will register their attendance with the care supervisor. These students will be dismissed 5 minutes before their scheduled 4:00pm activity.

Students who are not registered in a 3:00pm Activity or After School Care: cannot remain at school for any reason (e.g. to play, to wait to be picked up, etc.). Students must go home upon dismissal. 

How Do I register For After School Care? 

All students registered in a 4:00pm Activity in Repulse Bay will automatically be registered for ASC. If your child is able to go home and return at 4pm, or has a 3pm activity and you would like to withdraw them from this service please email activities@hkis.edu.hk for follow up.

Please note that only those registered in a 4:00pm Activity that day and are unable to go home and return in time for their 4:00pm Activity are are eligible to register.

For Tai Tam Activities, located at HKIS that cater to Lower & Upper Primary students:

• Parents must submit an end of school day bus change request through the online system at the following Link.
• These students should be met by an authorised adult and escorted to their activity. I strongly recommend that you do not ask an activity provider to collect students on your behalf. The bus does not normally arrive before 3:30pm

For Off-Campus Activities - including those provided by companies that also operate at HKIS.

• Parents must submit an end of school day bus change request through the online system at the following Link.
• These students should be met by an authorised adult and escorted to their activity. I strongly recommend that you do not ask an off-campus activity provider to collect students on your behalf.

For One off Playdates:

Parents must submit an end of school day bus change request through the online system at the following Link to arrange for students to ride home together for playdates. However, please note that If your child would normally attend a 3 p.m. activity that day, this change request will override their activity schedule.

• Please email the Activities Office (activities@hkis.edu.hk) and copy in the classroom teacher noting the change once you receive your confirmation of the change from the bus coordinator at least 24 hours in advance to avoid any confusion.

Please note that your requests will normally be processed within 24 hours and that a bus change or dismissal change is not confirmed unless you receive written confirmation

 

By 12:00pm - the Homeroom TA’s will have printed off dismissal slips for each activity relevant to the children in their class.  These will explicitly state whether a child is to attend or not attend their 3:00pm afternoon activity for that day. 

For Lower Primary Students (G1-G2)

At 2:50pm - The activity provider will make their way to the communal area of the 5th and/or 6th floor too meet their students. A staff member from the activities office will also be present on each floor to help facilitate the transition.

The Homeroom TA’s will escort the students to the Communal area where they will hand the dismissal slip and students into the care of the provider.

At this stage the Provider will cross-reference the dismissal slip, current register and headcount. Any discrepancies are addressed with the TA and further raised with the Activities Office staff if needs be.

Once all expected students are present, the provider will head to their activity venue.

At 3:50pm - The Activity provider will start to prepare for dismissal and will escort the students to the Pick-Up, Bus or 4pm ASA point  All dismissal information for students will be managed by the program providers, any changes should be confirmed by the provider in writing before 12 noon.

Should the activity provider encounter any issues, late buses or pick-ups for example.  The Staff of the Activities Office are on hand to assist. If pickups are expected to be significantly late. The student(s) will be released to the care of the Activities office where they will be supervised until they are collected. 

For Upper Primary Students (G3-5)

At 2:30pm - The TA will inform the children where they need to go based on the dismissal slip printed earlier in the day.  UP children will make their own way to where they need to be. The options will be: After School Care, Bus, 3pm Bus or 3pm Activity.

At 3:50pm - Children with a 4pm activity will be directed to the Upper primary 5th floor playground by their 3:00pm program leader and will wait here for their 4:00pm instructor.  Children being picked up by car will be collected from the Upper Primary 5th floor side gate, walkers will be directed to the bottom of the Lower Primary stairs and bus riders will be taken to the busses.

HKIS has two campuses - Repulse Bay & Tai Tam. To view directions to each of these campuses, please click here.